Compliance in a cab company is a stack of dates pretending to be a personality test. Insurance, PUC, fitness, permit, licence. Each one expires on a Tuesday. Each one is “definitely in the glove box” until a checkpoint asks to see it.
The romantic approach is memory. The practical approach is a list that nags before the fine does. KABPRO keeps the document on the vehicle and the date in the open, which is less exciting than a last-minute renewal and much cheaper.
Ask Fleet which PUC has already given up. It will not say “let me check with Ramesh”. Ramesh is driving. Ramesh’s memory of the expiry is a range, not a date.
A modern fleet desk treats a document the way it treats fuel: as a fact with a number, not as a vibe. If your process is “we’ll renew when someone notices”, someone will notice. It will be a person in a uniform.